Personal Assistant to Digital Engagement Director


Mission


The Personal Assistant will provide high-level support to the Digital Engagement Director and assist the Department’s senior managers/managers with administrative tasks.


Main responsibilities


High-level support for the Director:

Manage the Director’s emails, contacts and agenda priorities

Prepare the Director’s meetings, including documents and other supporting material.

Liaise with the Director during absences and manage priorities.

Manages current files autonomously, showing a sense of initiative

Bring support for the preparation of commissions and committees

Provide support for delegated projects and activities. 


Manage the Department’s institutional matters:

Supports the Department with processing and managing budget, orders and invoices

Compiles, formats and writes notes, reports, minutes and various correspondence for the Department

Assists with monitoring the Department’s contract and procurement management

Provide with functional support in general administration for the whole Digital Engagement department


Digital initiatives

Managing calendar and coordinate of IOC teammate digital education programme, eg Lunch A& Learn programmes 

Support coordination of improving IOC teammates knowledge base of IOC digital initiatives


Education; language and IT competences


Executive-secretary training with minimum 5 years’ experience as an executive assistant in an international environment.

Excellent drafting skills in English (drafting skills in French would be an asset)

Excellent command of Microsoft Word, Excel, PowerPoint and SharePoint

Digital savvy is an assetGood IT skills in general 


Please submit your application online.