Events Technology Manager

About the job

Responsible for defining the strategic vision and framework for IOC Event Technology
Ensure on behalf of the IOC the coordination of the delivery of all technology related services for local events or international events
Manage risks and Report progress status to the management

Requirements

  • At least 5+ years’ experience leading a team of IT professionals in the field of mission critical AV (Audio-visual) services and business systems with significant experience in Event Management.

  • Strong Communication skills verbal and written; excellent communication, and presentation skills at Executive level; Ability to communicate and share information in an efficient way.

  • High level of energy and drive, and able to operate under pressure: ability to handle the unexpected and stressful situations.

  • Skills and knowledge acquired through professional development, technology lead and management experience are required in each of the following areas: Project Management, Vendor Management, Change Management, Project Financial Control, Configuration Management, Systems Integration, Quality Assurance and Testing, Requirements Gathering, and Systems Analysis and Design

  • Proven and successful track record on leading major IT projects and deployment of new technologies in medium and large-scale events (corporate, association and/or public events)

  • Excellent knowledge of AV and Network infrastructure and monitoring

  • Innovative and entrepreneurial mind set with very good knowledge of the market and new technologies

  • Requires competency in customer focus, change & innovation, strategic thinking, relationship building & influencing, talent management, results focus and inspirational leadership

  • Experience in project and programme management disciplines – scope, schedule, budget, risk, and issue management.

  • Significant practical experience in financial aspects of project delivery and its components; eg. management of full cycle of RFP, preparation of contracts, service contract negotiations, use of contract management tools, etc…

  • Adaptable and able to prioritise and manage risks

  • Able to think ahead and anticipate problems, issues and solutions.

  • Experience in MS Project for planning, monitoring, and reporting

  • Ability to reach an agreement through mutual concessions when face with competing interests between several interlocutors.

  • Ability to examine, understand and summarise complex problems, subjects or information.

  • Ability to consider interpersonal differences as an added value and to interact constructively with all types of people.

  • Knowledge of current and emerging technologies preferred

  • Availability and willingness to travel internationally on a regular basis

Description

Main responsibilities

Project Management

As Events Technology Manager, he/she is responsible for the coordination of the design, planning, implementation, setup and operation of all event technology installations, networking and production services for all major IOC organised events and events organised by third parties in which IOC has a significant presence, locally or internationally. His/her responsibility includes:

Coordination, management and ownership of all AV technology services, 3rd party event software applications and related service providers in the Olympic House and Museum
Provide consultation to event project leader and project owner about best practices for a 360° event technology experience/ communication to all stakeholders.
Working with the Event project leader to define and plan for the delivery as well as the expected service level agreement and ensure commitment from all involved technology suppliers, internal and external in the lead-up to major IOC Events abroad, work with the LOC-appointed technology counterpart on establishing roles, responsibilities and timelines for the technology delivery and ensure effective performance of these services.
Ensure that an appropriate service delivery regime is established with a right level of integration of all legacy/venue technology services, with IOC digital/AV solutions
Ownership and coordination of all financial activities related to Events Technology, such as RFPs, proposal negotiations, financial offers, preparation of contracts, financial reconciliation, service and equipment procurement, etc.
Ownership, coordination and support of technology services provided to IOC staff while abroad during Olympic Games missions and events
Ensure training sessions for event project leaders including new market trends and event technologies in order to be familiar with tools and to be able to respond the most efficient and innovative way to possible client requests.
Based on the business needs and relevant brief from the Corporate Events & logistics team, research, identify and lead the deployment project of new technologies for event operations and management
Ensure that the interests of the Olympic Movement and the IOC in particular are correctly preserved.
Maintain subject matter expertise of the external market and emerging technology trends related to Event technologies solutions.
Develop trusted working relationships with 3rd party suppliers to ensure they are proactive in raising opportunities for technical innovation and improvement.
Occasionally leading technology project delivery not related to IOC Events could be required.
Solution Design

Liaise with IOC Technology Service Managers, Architects and Business Solution Managers on solution selection and assessments, functional architecture design, setting up operations and quality assurance
Manage business and event requirements and scope on a technical level, and coordinate between cross-functional teams to ensure product adherence to business requirements and architectural direction.
Establish and maintain relationships with business clients to ensure that their needs are articulated in business and technological terms.
Provides advice/guidance to the business in terms of the design, implementation and operation of the solution.
Participates / mediates in technical discussions between suppliers to ensure that the best interests of the IOC are represented
Responds to technical questions and progress dependencies raised to the IOC by the supplier
Understands implications for other IOC systems; initiate changes by engaging the appropriate DTI project manager(s) and business owner(s).
Implementation Quality Control

Ensure proper configuration, monitoring and functioning of all technology services on site (i.e. AV, network infrastructure, electronic voting, etc.)
Provide regular consolidated progress status to the Event Project Leader as well as his direct reporting line
Follow-up with the service delivery progress according to the defined and committed planning and level of service
Challenge the service provider as necessary to minimise risks, issues and delays for any aspect of their technology solution.
Review and provide feedback on testing

Defines the scope and manage security penetration testing, including review and remediation of vulnerabilities
Provides guidance to the business in terms of functional tests
Ensures that non-functional testing is carried out to the required standards in terms of scope and breadth/depth. Witness test activities if appropriate and review test results to validate they meet IOC needs.
Operations Management

Ensure that defined operations model, processes and procedure are respected
Report regularly operational status to Event Project Leader
Escalate critical incidents to Event Project Leader and direct reporting line
Be accountable for the technology related success
Manage from an operational perspective third party supplier to ensure successful service operations.
Act as a Service Manager for the IT Business solutions used by Corporate Events and Services department, manage and maintain overall solution integrity of the related IT services, coordinate and control third party providers in charge of support and operations services for the related IT services

About us

The International Olympic Committee is the supreme authority of the Olympic Movement.

Acting as a catalyst for collaboration between all parties of the Olympic family, from the National Olympic Committees (NOCs), the International Sports Federations (IFs), the athletes, the Organising Committees for the Olympic Games (OCOGs), to the TOP partners, broadcast partners and United Nations agencies, the International Olympic Committee (IOC) shepherds success through a wide range of programmes and projects. On this basis it ensures the regular celebration of the Olympic Games, supports all affiliated member organisations of the Olympic Movement and strongly encourages, by appropriate means, the promotion of the Olympic values.

Address

Lausanne, Suisse

Info

10 rue Chantepoulet, Calliopée Business Center, 1201 Geneva, Switzerland 

Email: contact@outdooria.ch | Tel: +41.76.339.16.52

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